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Welcome to the Help Center

Arkansas Electronic Filing Guide

  • Updated

Metadata: Created on November 2024, Product:  PAC Classic

Introduction

Arkansas has launched its new Public Disclosure and Filing Portal, effective September 18, 2023. This guide provides essential information and step-by-step instructions to ensure a seamless transition to the new system.

Preparing for Filing

New Registration

  • If you haven't already, register on the new portal at ethics-disclosures.sos.arkansas.gov/login.
  • Ensure you complete the new signature card and registration process.
  • Contact the Arkansas Secretary of State’s office at 501-682-5070 if you need assistance.

Update Filing EntityID

  • If you've received a new Filing EntityID, update it under your PAC Set Up in PAC Classic.
  • Ensure the PAC name registered with Arkansas matches the PAC Name in PAC Classic.

Filing Process

State PAC Filing

  1. Go to the Admin Tab in PAC Classic.
  2. Select PACs from the list on the left.
  3. Click on your PAC's acronym name.
  4. Scroll down to the Primary Jurisdiction section and update the Filing ID and Efile ID values.
  5. Hit Submit.

Federal PAC Filing

  1. Follow the same steps as for State PAC filing.
  2. In the section called "Reporting Jurisdictions," click on "Arkansas" under the Jurisdiction column.
  3. Update the new Filing EntityID in both the Filer ID and EFile ID fields.
  4. Click Submit.

Important Notes

  • Refunds, Voids, and Loans are not supported through the uploaded file and must be entered manually after uploading.
  • Allocations are supported, but Arkansas requires a Report Description or Expenditure Explanation.
  • All amendments must be done within the Arkansas filing software and cannot be transferred from Quorum.

Steps in Quorum

Refiling Q1 and Q2 Reports

  1. Click on the Admin Tab in PAC Classic.
  2. Navigate to Compliance Reports.
  3. Click on "Arkansas" from the list.
  4. Click on the appropriate report (e.g., April 15 Report) covering the period.
  5. Change Filed to No and hit Submit.
  6. Click on the Report link to obtain a copy.
  7. Click on the File link to generate the files.
  8. Copy the generated files to a separate folder for each quarter.

Generating E-filing

  1. Click on "File" for the April 15th Report in PAC Classic.
  2. Save the files (ARformContribution1.xlsx and ARformExpenditure1.xlsx) to a designated folder.

Steps in Arkansas E-filing Site

Uploading Files

  1. Log in to your Arkansas account.
  2. Click on "Transactions" from the Menu bar.  4.png
  3. Go to ‘Import Transactions’ and follow the instructions for importing Excel files.  5.png
  4. Enter a Description and click Upload.  6.png

Handling Voids and Refunds

  • Manually create voids and refunds using the provided spreadsheet (AR Refunds and Voids (Manual Entry).xlsx).
  • Enter the necessary details and save the changes.

Previewing and Filing Reports

  1. Click on Pending Transactions.
  2. Enter the Beginning Balance for the Reporting Period and click Preview.  10.jpg
  3. Review the PDF to ensure accuracy.
  4. Click on File to submit the report after verification.
  5. Complete the Acknowledgment page and click Submit.

Conclusion

Follow these detailed instructions to navigate Arkansas's new e-filing system successfully. For further assistance, contact the Elections Division of the Secretary of State’s office at 501-682-5070.

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